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To protect the rights under the law of both employers and employees, Singapore’s Ministry of Manpower (MOM) offers amended existing Employment Act (EA).

Key changes include the requirement for employers to supply itemised payslips to everyone employees covered underneath the employment act (EA) along with their salary expenses.

MOM has announced these new requirements to take into effect on April 1, 2016.

Concurrently, employers will require by MOM to supply written KETs to everyone staff covered underneath the EA with ongoing employment of at least 14 days.

“Taken collectively, itemised payslips and also KETs provide better clarity and guarantee to employees about their regular salary components as well as their main job terms and benefits, ” MOM expressed.

Employers however, will have the flexibleness to decide the contour in which they can issue the payslips (hard content or soft copy) as long as the required breakdown is reflected. They can likewise consolidate the payslips when payments are made again a month.

Likewise, employers will include flexibility in the way KETs are provided as long as the required goods are clearly accessible.

The proposed changes will raise job standards and help dispute resolution on the workplace.

They will also provide employers the flexibleness to manage these changes in a very practical manner. Taken as a whole, they will strengthen our efforts to help institute good job norms and develop progressive workplaces for the people.

The breaches will include
1)the failure to supply itemised payslips,
2)the failure to supply written KETs,
3)the failure to help keep detailed employment records
4)the provision of incorrect information without fraudulent intent towards Commissioner for Work or inspecting officials.

MOM added that since April 2014, it has been working with IDA and SPRING as well as the tripartite partners to provide employers with the tools to issue payslips and KETs in writing.

“Employers can continue to tap on the assistance package, including blank payslips and KETs that can be filled in by hand, free software, one-to-one hands-on assistance for SMEs, and funding,” it stated.

What Should Be Included in a Payslip?

1. Employer’s name

2. Employee’s name

3. Payment date

4. Payment mode (cash / cheque / bank deposit)

5. Start and end dates of each salary period within the month

6. Basic salary for each salary period

7. Allowances paid for each salary period such as:

– All fixed allowances (e.g. transport)

– All ad-hoc allowances (e.g. one off uniform allowance)

8. Start and end dates of each overtime payment period within the month

9. Overtime hours worked

10. Overtime pay for each overtime payment period

11. Any other additional payment for each salary period such as:

– Bonuses

– Rest day pay

– Public holiday pay

12. Actual deductions made for each salary period such as:

– All fixed deductions (e.g. employee’s CPF contribution)

– All ad-hoc deductions (e.g. deductions, for damage to or loss of goods)

13. Net salary paid in the month

14. Employer’s CPF contribution

 

(Source: MOM’s Tripartite Guidelines on Issuance of Itemised Payslips, 13 January 2014)

Talk to us on how we can customise a Payroll software for your company in Singapore. 

Novatise
Novatise
We help SMEs in Singapore to create digital solutions to increase sales and productivity. At Novatise, we work in a lean environment as such no sales person is involve. We deal with the customers directly to achieve growth and success.

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